House Minority Constituent Services Specialist

SALARY:
$13 - $17 Hourly 

OPENING DATE: 12/12/2018

CLOSING DATE: 12/19/18 11:59 PM

NUMBER OF OPENINGS: 1

POSITION TYPE: Full-time

BENEFITS: This position is eligible for a full benefits package including medical, dental, life, and long-term disability insurance, a retirement plan, plus paid leave to include annual, sick, and holiday pay. The State requires employees to receive their pay through direct deposit. If selected, you will receive more information abut these benefit options and enrollment information through our onboarding process and during your first week or two on the job.

PHYSICAL ADDRESS: 350 North State Street, Suite 400, Salt Lake City, UT 84114

RECRUITER NAME: Debbie Cragun

RECRUITER TELEPHONE NUMBER: 801-326-1600

RECRUITER EMAIL ADDRESS: dcragun@le.utah.gov

OVERTIME EXEMPT: Yes

SCHEDULE CODE: AN - Employees of the Legislature

SCHEDULE CODE DESCRIPTION: Employees in this position serve at the pleasure of the appointing officer in an at will status and may be terminated at any time without cause. This is not a career service position.

JOB DESCRIPTION: The applicant selected for this position is appointed, non-classified, and overtime exempt. The selected applicant will provide administrative support for the Utah State House of Representatives Minority Caucus by responding to constituents and supporting Representatives in their work. The employee will work closely with Representatives and staff to assist with receiving, organizing, and originating correspondence, documentation, and other communication. This position involves scheduling and coordinating meetings and appointments. The selected applicant will take and relay messages, respond to requests for information and provide information and/or direct callers/visitors to appropriate individuals/agencies. The employee will also assist Representatives with miscellaneous research and clerical services, and work with staff to provide solutions to constituent requests. This position does not raise funds or perform campaign work for any political campaign.

Overtime Exempt: Yes

EXAMPLE OF DUTIES:

  • Work full-time during the General Legislative Session and part-time between legislative sessions (the Interim), under the direction of the House Minority Leader and Staff Director, to coordinate and maximize opportunities to serve the public. The position may require some evening or weekend work and possible travel.

  • Work closely with caucus members, constituents, advocates, lobbyists and stakeholders involved with the legislative process.

  • Write or draft correspondence, reports, documents, and other written materials.

  • Prepare written materials from source documents, transcriptions, etc.

  • Provide clerical and administrative support and assistance to Caucus Staff Director and Minority Leadership team.

  • Review incoming correspondence; initiate replies as appropriate; route matters requiring action by staff or other organizations.

  • Schedule and coordinate appointments, meetings, facilities, meals, equipment, etc. and follows up as needed.

  • Assist with research on various topics; assists with analyzing and summarizing results.

  • Coordinate activities, projects, and programs for Representatives and staff, as requested.

  • Coordinate Representatives’ Town Hall meetings as requested.

  • Act as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.

  • Maintain and create files or record keeping systems.

  • Receive calls and greet visitors, take and relay messages, respond to requests for information; provide information or directs callers/visitors to appropriate individuals.

  • Perform other duties as directed.

TYPICAL QUALIFICATIONS:

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

·       Reply to inquiriesfrom the public.

  • Find, gather, and collect information, or data.

  • Establish and maintain effective working relationships with employees, elected officials and members of the public.

·       Deal with people in a manner which shows sensitivity, tact, and professionalism.

  • Organize information in a clear and concise manner.

  • Research methods and techniques, information gathering, data collection.

  • Utilize proper grammar, spelling, and punctuation.

  • Operate a computer, fax machine, scanner, copier, and other office equipment.

  • Have strong computer skills, including ability to use Microsoft Office and the Google Suite.

  • Arrange, coordinate, and schedule appointments and details.

  • Maintain strict confidentiality; work with multiple Representatives and maintain the trust and confidence of each.

  • Use social media in a business environment.

  • Maintain personal integrity and professional work ethics.

  • Use automated software applications.

  • Enter, transcribe, record, store, and maintain information in both written or electronic form.

  • Establish, organize, and maintain electronic and paper files.

  • Follow written and oral instructions.

  • Follow principles, practices, and procedures of an office environment.

·       Communicate information and ideas clearly, concisely and effectively, both verbally and in writing.

  • Use the telephone in a professional and courteous manner.

  • Plan, organize and prioritize time and workload to accomplish tasks and meet deadlines.

  • Maintain a computer database.

  • Bilingual Spanish a plus.

  • Bachelor’s degree in English, journalism, public relations, political science, or related field or equivalent experience. 

ADDITIONAL PREFERENCES:

Two years of experience writing letters and responding to emails.

SUPPLEMENTAL INFORMATION:

IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR RESUME AND COVER LETTER BY EMAIL TO hr@le.utah.gov .

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing; bending; carrying light items, etc. Special physical demands are not required to perform the work.

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g. safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.


The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, age, disability, sexual orientation, or gender identity. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Department of Human Resource Management at (801) 538-3025 or TTY (801) 538-3696. 

 

Visit Our Hive Day - Saturday, Jan. 19th, 2019

Come to the Capitol to meet with your legislator
on Visit Our Hive Day!

House Democrats are dedicated to open and accessible government. We make a point of opening our doors to the public and listening to you. Join us for a bite to eat and constructive conversation.

Let us know what’s important to you.
What issues in your neighborhood are concerning to you?
Have a bill idea? We’re listening.

To schedule a one-on-one meeting with your Representative contact our Staff Director, Nick Frederick at nfrederick@le.utah.gov or (801) 326-1503 to reserve a time.

See our Facebook event page here.

HIRING: Communications Intern for the 2019 Session

SALARY: Stipend for internship

OPENING DATE: 12/05/18 12:00 PM

CLOSING DATE: 12/21/18 12:00 PM

NUMBER OF OPENINGS: 1

POSITION TYPE: Full-time throughout legislative session

BENEFITS: This position is not eligible for benefits.

PHYSICAL ADDRESS: 350 North State Street, Suite 400, Salt Lake City, UT 84114

RECRUITER NAME: Debbie Cragun

RECRUITER TELEPHONE NUMBER: 801-326-1600

RECRUITER EMAIL ADDRESS: dcragun@le.utah.gov

OVERTIME EXEMPT: Yes

SCHEDULE CODE: AN - Employees of the Legislature

SCHEDULE CODE DESCRIPTION: Schedule A or TL - At will: Employees in this position serve at the pleasure of the appointing officer in an at will status and may be terminated at any time without cause. This is not a career service position.

JOB DESCRIPTION:
IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR RESUME AND COVER LETTER BY EMAIL TO
hr@le.utah.gov.

This is a career service exempt job. Employees placed in this position are appointed, non-classified, and exempt from 67-19-12. Employees provide administrative support and help for Utah State Representatives responding to constituents. Employees work closely with Representatives and staff assisting with organizing and originating correspondence, documentation, and other written communication; scheduling and coordinating meetings and appointments. Employees take and relay messages, respond to requests for information; and provide information and/or direct callers/visitors to appropriate individuals. Employees also assist Representatives with miscellaneous research and clerical support, and work with staff to provide solutions to constituent requests. Employees will not raise funds or perform campaign work for any state House race.

EXAMPLE OF DUTIES:

  • Work full-time during the 2019 General Legislative Session, under the direction of the House Minority Leader and staff, to coordinate and maximize print and social media exposure. The position may require some weekend work.

  • Work closely with caucus members, members of the media, advocates, lobbyists and stakeholders involved with the legislative process, under direction of the Minority Staff Director. 

  • Work under the direction of House Minority Leadership and staff to develop issues strategy, media plan, and messaging.

  • Assist Communications Specialist in writing and creating social media posts using Twitter, Facebook, and Instagram.

  • Assist Communications Specialist in preparing, writing, and editing weekly caucus newsletters.

  • Assist Communications Specialist in researching, writing, and editing op-ed pieces for legislators.

  • Attend hearings and committee meetings during the legislative session and help the caucus to track important issues.

  • Work with Communications Specialist to organize press briefings and press contacts.

  • Work with Communications Specialist and caucus members to develop and coordinate communications on their specific issues.

  • Assist Communications Specialist in maintaining and updating the House Minority web site and blog, and social media.

  • Build rapport with members of the media, and organize media needs and provide public relations services, as needed.

  • Write or draft correspondence, reports, documents and other written materials.

  • Assist with research on various topics; assist with analyzing and summarizing results.

  • Other duties as assigned.

PREFERRED QUALIFICATIONS:

  • Knowledge of the latest trends and best practices for media production, communication, and dissemination techniques and methods including alternative ways to inform via written, oral, and visual media.

  • Ability to work with advocates and defend Democratic Caucus priorities with the news and other public media to include determining media strategy, writing press releases, and presenting information to wire services and reporters.

  • Experience with gathering and managing information or data in a clear and concise manner.

  • Utilizes proper grammar, spelling, and punctuation.

  • Can operate a computer, copier, and other office equipment.

  • Strong computer skills including ability to use Microsoft Office Suite.

  • Maintains strict confidentiality; work with multiple Representatives and maintain the trust and confidence of each.

  • Deals with people in a manner which shows sensitivity, tact, and professionalism. Follows principles, practices, and procedures of an office environment.

  • Experience in journalism, public relations, political science, or related field preferred.

SUPPLEMENTAL INFORMATION:

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing; bending; carrying light items, etc. Special physical demands are not required to perform the work.

  • Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g. safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.


The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, age, disability, sexual orientation, or gender identity. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Department of Human Resource Management at (801) 538-3025 or TTY (801) 538-3696. 

House Democrats Urge Secretary Zinke to Stop All Work on National Monuments

Below is a letter the Utah House Democratic Caucus sent to Secretary of Interior Zinke urging him to cease all work on the Administration’s plans for the Grand Staircase-Escalante and Bears Ears National Mounuments until the courts have ruled.

October 8, 2018

The Honorable Ryan Zinke
Secretary, U.S. Department of Interior
1849 C Street NW
Washington, DC 20240


Dear Secretary Zinke:

We urge you to immediately cease any further work related to monument management plans for the Grand Staircase, Kaiparowits, and Escalante Canyons Units of Grand Staircase-Escalante National Monument and the Kanab-Escalante Planning Area released on August 17, 2018.  We also request that you delay any further work on plans for the Indian Creek and Shash Jáa Units of Bears Ears National Monument, also released on August 17, 2018.

As you know, President Trump’s Proclamation 9681, which broke up Bears Ears and Grand Staircase-Escalante National Monuments, is currently under litigation.  The courts have yet to issue a ruling on whether the President’s actions were lawful. Many legal scholars agree that the President does not have the authority to wipe out or shrink national monuments.  In spite of that, the Department of Interior appears to be rushing through Environmental Impact Studies and Monument Management Plans (MMPs) with minimal transparency and public input.

A growing body of evidence reveals the Interior Department’s Bears Ears management plan was unfairly and improperly influenced by extraction and development interests.  Despite your repeated denials, it is clear that significant portions of the Bears Ears Monument – which was reduced by more than 1.1 million acres, or 85 percent – was carved out for oil and gas, and uranium mining interests. Similarly, access to coal reserves in Grand Staircase-Escalante National Monument was apparently the key reason for cutting the size of that 1.9 million-acre monument in half.

This administration’s review process of both these national monuments was flawed and dictated by improper political considerations.  From the beginning, the administration has improperly prioritized mineral extraction and development within both these monuments over the protection of all other precious resources.  Most of the deliberations took place behind closed doors. The Interior Department not only ignored the pleas of five Native American tribal nations, but also proposals from some local public officials and local business owners, and millions of citizens who urged the administration to leave the monuments intact.

The Department's stubborn refusal to delay the Resource Management Plan  (RMP) process until a judicial ruling issues, is "part and parcel" of the unstated goal of satisfying the demands of extraction and development interests.  The process that resulted in the adoption of the original and current RMP (2000), was a three year collaborative effort involving stakeholders from across the political spectrum.  The RMP produced by the effort has strong support both in the gateway communities and in the land management agencies. Instead of adopting a similar process to for the creation of a new RMP, the DOI has adopted an "expedited" planning approach, one which limits public involvement, while granting maximum influence behind closed doors to industry representatives.

As Utah representatives, we are proud of our state’s lands and of our heritage.  The entirety of Bears Ears and Grand Staircase-Escalante National Monuments deserve protection.  Aside from the minerals below the ground, these monuments preserve the stunning geology, and numerous objects of historic and of scientific interest. These monuments sustain and celebrate lands that are culturally important to Native American tribes, and they provide opportunities for grazing and world class outdoor recreation alike.

We request that you immediately stop any development or implementation plans for these two National Monuments until the courts have reached a resolution.

Sincerely,              

Representative Patrice Arent                           

Representative Joel Briscoe
House Democratic Whip

Representative Rebecca Chavez-Houck            

Representative Sue Duckworth

Representative Lynn Hemingway                      

Representative Sandra Hollins
House Democratic Caucus Manager

Representative Brian King
House Democratic Leader                               

Representative Karen Kwan

Representative Carol Spackman Moss     

Representative Marie Poulson

Representative Angela Romero
House Democratic Assistant Whip  

Representative Elizabeth Weight

Representative Mark Wheatley


# # #

Join the Utah House Democrats Feedback Panel

We want to hear from you!

Join our Constituent Feedback Panel

Please take a few minutes to sign up for the Utah House Democrats Feedback Panel and tell us a little about yourself. We will solicit regular feedback from constituents to better understand how you feel about various issues to help us decide on important public policy matters.

No matter where you live in the state, or whether you are a Democrat, Republican or independent, we need to hear from you!

Click here to Sign Up

Raising Tribal Voices in Utah

House Democrats support empowering Native American voices in Utah state government. Two proposals we plan to study over the interim period include elevating the Division of Indian Affairs to a Cabinet level position and creating a Joint Standing Committee on Indian Affairs. There is a long, unfortunate history of systemic discrimination and oppression of Native American voices in Utah. Moreover, given the disrespectful treatment of Tribal interests this past year in regard to protecting the Bears Ears National Monument, now is the time to begin discussing how we heal. 

What do you think? We want to hear from you.    

Read coverage of our press conference on March 6, 2018

House Democrats Press Release: "Utah Tribal Leaders, House Democrats Present Proposals to Elevate Tribal Voices in State Government"

Salt Lake Tribune: "To ‘help forge our path of healing forward’ after Bears Ears, Utah tribal leaders are asking for a place on the governor’s cabinet" 

The Independent: "Native Americans call on the State of Utah to elevate tribes"

Associated Press: "Tribal Leaders Lobbying to Change Indian Affairs Division"

Enviro News Utah: "Utah Tribes Demand Cabinet Position, Lawmaker Breaks into Tears over Mistreatment of Natives"

Separation of Powers

Overreach by the Governor in Connection With the Prospective Vacancy for Congressional District 3

June 20, 2017

This summary is provided from the House Democratic leadership to the members of the Utah House of Representatives on June 20, 2017, regarding the issues the Legislature is grappling with in connection with the prospective vacancy for Congressional District 3, the U.S. House of Representative seat currently held by Representative Jason Chaffetz.

The state of Utah has no process to hold special elections or make a temporary appointment for a vacancy that occurs in the U.S. House of Representatives. A vacancy such as the one that may occur for Representative Jason Chaffetz has not happened in Utah since 1930.

The language of the United States Constitution matters a great deal here. According to the Constitution, the Governor is required to call a special election when a vacancy happens in the U.S. House of Representatives. The Constitution also gives to state legislatures the power to determine the “times, places, and manner of holding elections.” The Constitution does not restrict this power to just regular elections. Utah has no law addressing the time, place, or manner of carrying out an election to fill a vacancy for the U.S. House of Representatives. It is proper for the Legislature to be called into a Special Session to address that lack of process in our statutes. However, the Governor is the only individual who can call the Legislature into Special Session. Despite the Legislature’s request that he do so, the Governor has refused to call the Legislature into Special Session to address this issue.

The Governor has assured the public and leaders in the state that he is within his legal authority to not simply issue the writ of election. He has gone further and claimed the authority to determine the specifics of the process and timing of that election. Legislative leaders believe this encroaches on the Legislature’s authority.

There is a second way in which legislative leaders believe the Governor has overreached. When the Legislature requested a legal opinion from the Attorney General’s office (something the legislature is entitled to receive) about the scope of the Governor’s and the Legislature’s power to establish the details of the process and timing of the election, the Governor stepped in and told the Attorney General that the Governor believed providing the opinion the Legislature asked for was a violation of the attorney-client privilege between the Governor and the Attorney General. The Governor has gone so far as to threaten to file a complaint with the Utah State Bar against the Attorney General or any member of his office who provides a legal opinion on these issues to the Legislature. The OLRGC believes that, assuming any conflict exists at all, the Attorney General can put in place protections to ensure that privileged attorney-client communications between the Attorney General’s and the Governor’s office are not disclosed to the Legislature. Nevertheless, the Attorney General has bowed to the Governor’s threats and is not willing to provide any legal opinion on these matters to the Legislature.

Given the resistance of the Attorney General to providing a legal opinion to the Legislature, the Speaker and President requested a legal analysis to be completed by the Office of Legislative Research and General Counsel. The opinions of our OLRGC are below.

OLRGC Opinions Summarized

  1. A vacancy occurs when the elected official leaves office or tenders an irrevocably worded letter of resignation with a definitive effective date. Rep. Chaffetz’ May 18th letter identified an “intent” to resign on June 30th. It did not irrevocably express as of that date his resignation effective June 30th. In other words, he could change his mind between now and June 30th. There is no vacancy of his seat until he either irrevocably resigns effective June 30th or that day comes and he steps down.

  2. Because Rep. Chaffetz’ seat is still occupied and he can withdraw his resignation before or on June 30th, the writ of election is premature.

  3. The Governor’s power is limited to the calling of the election. Establishing the time, place, and manner of the election is a Legislative, not Executive, function.

  4. Likewise, because the Lieutenant Governor operates under the Executive, not the Legislative, branch of government, the time, place, and manner outlined by the Lieutenant Governor for the election are beyond the scope of his authority to provide.

  5. According to the U.S. Constitution, the legislature is the only body with the authority to define the election process for a midterm Congressional vacancy.

The differences of opinion between the Legislature and the Governor have been aggravated by the Governor’s efforts to keep the Attorney General from providing his legal opinion to the Legislature about the powers allocated to the Governor and the Legislature to establish the time, place, and manner of the election to fill the prospective vacancy in the U.S. House.  When the Governor inserted his office between the Legislature and the Attorney General’s office, he again overstepped his executive authority. Both the Utah Constitution and Utah Code clearly describe the role of the Attorney General as the “legal adviser of the state officers” to provide the Attorney General’s “opinion in writing and without fee to the Legislature...upon any question of law relating to their respective offices.” Utah Code Ann. §67-5-1(7).

The OLRGC and legislative leaders believe the Governor has overstepped his authority both in establishing the time, place, and manner of the election to fill a prospective vacancy in the U.S. House of Representatives and in interfering with the right and ability of the Legislature to obtain the legal opinion of the Attorney General on the proper balance of power between the Governor and the Legislature.

 

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